A subject timetable generator gives Kenyan heads of department and administrators a focused view of when a learning area or subject is taught across the school. It connects class allocations, teachers, rooms and weekly lesson totals so departments can review coverage before the timetable is approved.
What a subject timetable shows
The view brings together lessons for the selected subject across classes and streams. It helps leaders check distribution, teacher allocations, practical-room use and double lessons without searching through every class timetable separately.
Prepare accurate allocations
For each class, record the subject teacher and required weekly lessons. Use consistent subject names. If “Mathematics” and “Maths” are entered separately, the summary may be divided incorrectly. Confirm shared teachers and specialist rooms.
Department scheduling workflow
- Create the official subject list.
- Add class-subject-teacher allocations.
- Enter weekly totals and double lessons.
- Attach laboratories or other required rooms.
- Generate whole-school alternatives.
- Review the subject view with the department.
Balance lessons across the week
A technically valid timetable may place too many lessons for one subject on consecutive days or at the same difficult time. Department leaders should inspect the spread and identify patterns that affect teaching. Adjust the underlying preferences only when necessary.
Example departmental review
The Mathematics department serves eight streams with four teachers. One teacher handles three streams and is unavailable during two periods. The subject timetable reveals the distribution across all eight classes, while individual teacher views confirm that no allocation overlaps.
Use subject views with other schedules
Do not approve a change from the subject view alone. Check the affected class, teacher and room timetables. Every lesson belongs to several connected schedules, and a local improvement can create a problem elsewhere.
Subject review checklist
- Confirm required weekly totals.
- Check lesson distribution across days.
- Review double and practical lessons.
- Compare staff workloads.
- Confirm specialist rooms are available.
- Record departmental approval.
Support teacher allocation decisions
The subject view can expose uneven allocation before the timetable is final. If one teacher’s subject load is much higher, the department can review staffing or redistribute classes. Make the allocation decision first, then regenerate. Moving lesson cells without changing responsibility records hides the underlying workload issue.
Prepare for departmental meetings
Bring the subject schedule, individual teacher views and relevant room timetable to the review. Record requested corrections precisely: class, subject, teacher, room and affected periods. Clear requests help the timetabler change the correct constraint and avoid unnecessary disruption to other departments.
Approve one dated subject schedule after the whole timetable is accepted.
Use the review to confirm that department requests match available periods. If every preferred period cannot be protected, agree which constraints are essential and which are flexible before generating another alternative.
Frequently asked questions
Can I view one subject across all classes?
Yes. Subject views collect the related lessons from the school timetable.
Does it replace teacher timetables?
No. Use subject and teacher views together for a complete review.
Can learning areas be handled like subjects?
Yes. Use the official name and connect every relevant allocation.
Can departments request changes?
Yes. Update the appropriate constraint and review a new whole-school version.
Review the classroom timetable generator, explore the examination timetable guide, or open the workspace.