BUILT FOR THE SCHOOL WEEK
Less timetable juggling.
More time for your school.
Turn your teachers, classes and lesson requirements into schedules you can review, revise and share. Try the workflow before choosing paid access.
Free vs paid · Payment & help · Demo · Sample outputs · Walkthrough · Compare plans · First timetable guide · School examples & feedback
Check the fit before you pay
Start free. Review the timetable. Choose paid access when you are ready to export. Test your school structure using class codes and teacher initials in the browser preview. Start with two classes, shared teachers and your real lesson counts, then check the generated result against your requirements.
Preview a timetable free → Compare access plans
The preview saves on this device. Keep a backup and use your signed-in school workspace for online saving and payment. Avoid entering student details or confidential staff information in the public demo.
| What you need | Free browser preview | Paid school access |
|---|---|---|
| School setup, lesson allocations and generation | Try the workflow and inspect the result | Use your school workspace during the plan period |
| Clash checks and warnings | Review placements and unplaced lessons | Review and revise your school timetable |
| Word, Excel and print/PDF exports | Inspect our downloadable sample packs | Export your timetable with premium tools |
| Your school logo, name, term and year | Inspect the branded sample | Include school branding in exported outputs |
| Premium operations and distribution | Explore labelled controls and video guides | Combined school membership includes Timetable, CoverDesk and seven editable planning packs during your active membership. |
A useful buying checklist
- Does your class preset match your actual teaching day and breaks?
- Are shared teachers and rooms free of clashes?
- Are all required lessons placed, with acceptable daily workloads?
- Do the Word, Excel and PDF samples suit how your school shares timetables?
Choose KSh 999 for 140 days or KSh 2,499 for one year. Both combined memberships include Timetable, CoverDesk and seven editable planning packs. Check the amount and expiry shown at checkout.
From payment to your first export
- Register or sign in to your school account. Use the school workspace for checkout, rather than the standalone demo.
- Select your access plan. Check the price and access period before requesting an M-Pesa prompt.
- Complete the prompt on your phone. Enter your PIN only on the M-Pesa prompt. Keep the confirmation code.
- Check that premium access is active. If payment was confirmed but access is pending, ask for help before paying again.
- Review and export. In Generated timetable, choose the output you need and use Word, Excel or print/PDF. Add your logo under Advanced rules → Upload school logo.
Create a school account → School login Payment and setup help
Help with your first timetable
Use our step-by-step guide below or open the Help Centre. For setup help, describe your school type, class and teacher counts, the step you reached and the exact warning. A cropped screenshot with private details removed makes the issue easier to understand. Never share passwords or an M-Pesa PIN.
Clear payment-problem protection
Our published refund policy covers verified duplicate charges, incorrect amounts and qualifying unresolved activation or platform failures. Submit payment problems promptly, preferably within seven days. Eligibility and review conditions are explained in the full policy.
Why choose Kenya School Timetable?
| Your school needs | What you can do here |
|---|---|
| A timetable that fits the school day | Set teaching days, lesson times, breaks and class templates. |
| Fewer clashes to resolve by hand | Check teacher, class and room constraints, then review warnings and unplaced lessons. |
| Options you can compare | Compare generated alternatives and review workload and quality indicators. |
| Changes after the first draft | Revise allocations, lock fixed lessons and review timetable repairs. |
| Schedules people can use | Switch between class, teacher, room and summary views; use premium Word, Excel and print/PDF tools. |
| Kenyan school access and payments | Use a school account and choose an M-Pesa access plan. |
1. Try the timetable workflow
Use sample data to explore school setup, teachers and classes, allocations, rules and results. The demo stores work in your browser. Use fictional information while exploring it.
Open the demo and instructions →
2. Inspect the output before joining
Review a class timetable, teacher timetable, classroom view and workload summaries. In the demo, select Generated timetable and change Timetable output to compare the layouts.
Sample outputs use fictional school data. They illustrate the workflow and are not endorsements or curriculum recommendations.
40 classes. 70 teachers. 1,200 lessons placed.
Our synthetic large-school check on 8 October 2026 placed all 1,200 weekly lessons with no teacher clashes. The busiest teacher day contained five lessons against a six-lesson limit. This verifies placement for this test setup; review your own school rules and workload balance before use.
Download the large-school sample pack: Word, Excel and PDF →
The pack contains 110 class and teacher timetables and an Excel workbook with 127 sheets, including room, subject, summary and workload views. Its README explains how the files were checked. The benchmark balance score was 55/100: teacher gaps and demanding-subject sequences still need review.
The sample uses the live generated schedule and the application’s Office export code. Its PDF was rendered from Word. This sample check does not verify a paid account’s signed-in download flow.
See school branding in the exported files
Inspect a fictional school’s logo, name, term and year in Word, Excel and PDF. Download the school-branded sample pack →
Fictional school data. The Word and Excel files use the application’s updated exports; the PDF was rendered from Word.
3. See all the features before joining
Watch our 4-minute 50-second complete feature tour, then explore all 12 output views in a shorter guide. These captioned videos use actual application screens and fictional school data. Pause or watch full screen to follow the controls. Premium tools are clearly labelled.
Complete feature tour — 4:50
Download the complete tour · Try the demo · Register your school
Find a chapter in the complete tour
- 00:00 — A complete tour of Kenya School Timetable
- 00:10 — 1. Set up your school week
- 00:30 — 3. Preview your Excel import
- 00:42 — 4. Choose a Kenyan preset for each class
- 01:04 — 6. Allocate the weekly lessons
- 01:14 — 7. Set the rules that matter
- 01:34 — 9. Generate, compare and review
- 01:44 — 1/12 outputs — Class timetable
- 02:56 — 10. Review quality and scheduling priorities
- 03:06 — 11. Move, swap, lock and undo
- 03:18 — 12. Save named timetable versions
- 03:38 — 14. Replace a teacher or room during the term
- 03:48 — 15. Teacher cover and exam planning
- 04:00 — 16. Reports, sharing and campus travel
- 04:10 — 17. Changes, approval and teacher distribution
- 04:18 — 18. Export a reviewed timetable
- 04:28 — 19. Choose the access period you need
- 04:40 — Try the demo. Then build your school timetable.
Read the video guide
A complete tour of Kenya School Timetable
Follow the workflow from school setup to review, changes and distribution. All school data shown is fictional.
1. Set up your school week
Enter the school name, year and term. Choose teaching days and the lesson duration.
2. Add teachers, classes and subjects
Keep names consistent across your setup and lesson allocations. Start with a small set before adding the whole school.
3. Preview your Excel import
Download the workbook template, fill it in and preview it. Row-level errors must be fixed before applying the import.
4. Choose a Kenyan preset for each class
Five editable presets cover Playgroup, PP, Grades 1–3, Grades 4–6 and Junior / Secondary School.
5. Customise lesson times and breaks
Edit teaching periods and non-teaching activities for each class. Regenerate the timetable after changing times.
6. Allocate the weekly lessons
Choose the class, subject and teacher. Enter weekly sessions, lesson length, preferred time and room where needed.
7. Set the rules that matter
Add fixed activities, unavailable teacher periods, daily teaching limits and locks before generating.
8. Add school branding and keep a backup
Upload a logo for school outputs. Download a backup and keep it safely before major changes.
9. Generate, compare and review
Compare generated alternatives. Review conflicts and unplaced lessons before adopting a timetable.
1/12 outputs — Class timetable
See daily lessons with class-specific teaching times, breaks and activities.
2/12 outputs — Teacher timetable
Review a teacher’s lessons across classes and their actual clock times.
3/12 outputs — Classroom timetable
Review use of classrooms and special facilities across the school.
4/12 outputs — Subject timetable
Bring lessons for one subject together to review its school-wide placement.
5/12 outputs — Summary of classes
Review class lesson allocations and coverage in one summary view.
6/12 outputs — Summary of teachers
Review teaching assignments and compare teacher totals across the school.
7/12 outputs — Summary of classrooms
Review room allocations across teachers, subjects and classes.
8/12 outputs — Summary of subjects
Review subject coverage across classes and assigned teachers.
9/12 outputs — Lesson grid
Use the broader lesson grid to inspect the school timetable in one layout.
10/12 outputs — Wall poster of teachers
Present teacher schedules in a combined wall-poster layout.
11/12 outputs — Wall poster of classes
Display class schedules together for a wider school overview.
12/12 outputs — Wall poster of classrooms
Present room schedules together for display and facility planning.
10. Review quality and scheduling priorities
Quality indicators support review. Choose balanced scheduling, compact days, even workload or learner subject balance.
11. Move, swap, lock and undo
Checked moves keep double lessons together. Lock a lesson or a class, regenerate unlocked lessons and undo the last edit.
12. Save named timetable versions
Keep named drafts before major revisions. Five version slots are available in the current workspace.
13. Preview restoration before applying
The current timetable is retained before restoring. Download a full backup and archive older versions to free a slot.
14. Replace a teacher or room during the term
Change one allocation while retaining its lesson periods. A failed check blocks the whole change.
15. Teacher cover and exam planning
School operations provide cover controls and an exam / invigilation planner. Protected operations require premium access.
16. Reports, sharing and campus travel
Prepare workload reports and timetable copies. Add class-to-campus mappings to review consecutive-period travel clashes.
17. Changes, approval and teacher distribution
Review change records and final approval controls. WhatsApp messages are prepared for the school to review and send.
18. Export a reviewed timetable
Premium tools provide Word, complete Excel, and print / PDF options. Explore the downloadable sample pack before joining.
19. Choose the access period you need
Compare the listed 7-day, term and annual plans. Confirm the amount shown at checkout before payment.
Try the demo. Then build your school timetable.
Start small, review every result, and enter your school’s required allocations. Presets do not certify curriculum compliance.
All 12 timetable output views — 1:40
Compare class, teacher, classroom and subject timetables, four summary views, the lesson grid and three wall-poster layouts.
Download the output views guide · Inspect the Word, Excel and PDF samples
Watch the original 40-second introduction
A quick orientation from setup to results.
CoverDesk included: Both combined school memberships include daily teacher cover, cover-sheet printing and duty rosters. CoverDesk uses an uploaded timetable CSV and stores its working data in this browser. Read the CoverDesk guide.
4. Choose your school membership
Both plans include Timetable, CoverDesk and seven editable planning packs. Choose the access period your school needs.
| Membership | Price | Access period |
|---|---|---|
| One School Term | KSh 999 | 140 days |
| Annual School | KSh 2,499 | One year |
Annual membership saves KSh 498 compared with three term payments. One payment activates both tools with a shared expiry date.
Choose Term Membership → · Choose Annual Membership →
5. Your first timetable, step by step
- Prepare a small starting set. List classes, teachers, subjects and each subject’s weekly lesson count. Start with a few classes before importing the full school.
- Set the school week. Enter the term, teaching days, lesson duration and class templates. Check that start/end times and breaks match your school.
- Add resources. Enter teachers and classes, or use the application’s Excel import template. Keep names consistent.
- Allocate lessons. Assign each class subject to a teacher, set weekly counts and choose rooms where relevant.
- Set essential rules. Add unavailable periods, fixed lessons and maximum daily loads. Run checks before generating.
- Generate and review. Compare alternatives. Resolve every unplaced lesson and check shared teachers and rooms before adopting the timetable.
- Save and distribute. Keep a backup, review class and teacher views, and export or print the approved timetable with premium access.
Start your school account → Open your workspace
6. Explore school situations
Illustrative examples: A junior school can start with a small set of classes and shared teachers. A secondary school can add double lessons, laboratories and fixed periods. A larger school can prepare its Excel allocation data and review teacher workload across streams. Each school should validate its own curriculum requirements and timetable constraints.
Improved timetable balance — version 3.1
Our 8 October 2026 synthetic live test placed all 1,200 lessons across 40 classes and 70 teachers, with all teacher, room, class and clock-time checks passing. The selected timetable recorded 195 teacher gaps, a learner-fatigue measure of 85 and zero subject-balance warnings.
In two controlled comparisons, the new scheduling preferences reduced teacher gaps and demanding-subject sequences while placing every lesson without teacher clashes. Daily workload variation did not improve consistently. The 74/100 quality score uses a revised calculation that accounts for school size; it is not directly comparable to the previous score. Schools should still review gaps and heavy sequences.
The downloadable sample pack above remains the original placement benchmark, created before this balance update.
Useful for the school day and changes during the term
- School-branded exports: Add your school logo, name, term and year to Word page headers, every Excel worksheet and print / PDF outputs. Logos keep their proportions, and exports also work without a logo.
- Kenyan bell schedule presets: Playgroup, PP1–PP2, Grades 1–3, Grades 4–6 and Junior & Secondary School. Each class can have its own editable lesson times, breaks and lunch. Grade 10 correctly selects the secondary preset.
- Safer Excel setup: Preview teachers, classes, subjects and allocations before applying. Invalid references, duplicate entries, unsuitable counts and formula cells are flagged with row details. Import keeps existing setup, with undo before further edits.
- Understand unplaced lessons: Read the constraints that blocked placement and review suggested adjustments.
- Change lessons with checks: Move or swap lessons, retain double lessons, lock individual lessons or a class, and undo the last move. Clashes and locked lessons block unsafe changes.
- Choose your scheduling preference: Balanced, compact teacher days, even workload or learner subject balance. Preferences do not remove hard constraints.
- Protect term versions: Save up to five named versions, preview restoration and keep the current timetable before restoring. Download a full backup and archive an older version to free a slot.
- Replace a teacher or room: Update one allocation in its current periods. The whole change is blocked if checks fail, and a previous version is saved before a successful change.
Verified in synthetic testing: all five presets loaded on the published app; 90 requested lessons across 10 classes were placed with no teacher clashes in the scheduler test. Saving, teacher replacement, version restoration, reload persistence and backup archiving were tested in the browser.
Presets are editable examples, not curriculum compliance certification. Enter your school’s required subject allocations and review the final output. Paid school-account downloads still need an end-to-end check with an active school account.
Real school experiences: help us build the evidence
Our published large-school results are synthetic tests. For a real-school case study, tell us your school type, number of classes and teachers, approximate preparation time, lessons placed and what needed manual adjustment. Include your role and permission to publish your account. We review submissions before publishing an attributed case study or testimonial.
Share your school’s experience
Have you used the software in your school? Share what you scheduled, what helped and what still needs improvement in the feedback form below. Include your role and confirm that you have permission to share your school name and experience. Feedback is held for approval before appearing publicly. Please leave out student details, passwords and payment information.
Try it with a sample. Join when the workflow fits.
Explore the steps, compare output views and choose the access period your school needs.