The best school timetable software in Kenya should fit your school’s real teaching week, make conflicts visible and produce schedules that staff can use. Choose by testing your own classes, teachers, rooms and lesson allocations rather than relying only on a feature list. Kenya School Timetable brings automatic generation, review tools and professional exports into one online workspace.
What to check before choosing timetable software
Start with the problems your timetable committee needs to solve. A shared teacher may teach several streams; a science laboratory may serve many classes; a part-time teacher may be available only on selected days. A suitable tool must let you record these restrictions and explain when the requested lessons cannot fit. Accurate input remains essential: software cannot resolve a workload that exceeds the periods available.
- Teacher, class and room conflict checks.
- Weekly lesson requirements, fixed activities and availability rules.
- Separate class, teacher, room and subject views.
- Editable exports and clear printed schedules.
- Revision tools, backups and an understandable payment process.
Manual sheets, spreadsheets or an online generator?
Paper planning can suit a small, stable timetable, but a change may require rewriting several schedules. Excel offers flexible formatting and familiar editing; the committee must still maintain its own checks for conflicts and totals. An online generator can compare arrangements and validate shared resources from one dataset. It is most useful when several streams, teachers and specialist rooms interact.
Keep a spreadsheet as your verified source data if that suits your school. Kenya School Timetable supports Excel setup imports, so you can prepare names and allocations before generation. Review import warnings and confirm that every subject has the correct teacher and weekly total.
What Kenya School Timetable offers
The workspace provides automatic timetable generation, three alternatives for comparison, validation and repair tools, teacher workload review, exam and invigilation planning, and cloud revision backups. Its exports include Excel, editable Word, PDF and CSV. Twelve timetable views cover individual classes, teachers, classrooms and subjects, their summaries, a lesson grid and wall posters.
These features help a timetable committee work from a consistent school dataset. They do not replace the final school review. Check that lessons are distributed sensibly, practical work has suitable rooms, and staff availability matches the approved requirements before publishing.
Test it with a real school scenario
- Prepare the teaching days, period times, breaks and fixed activities.
- Add classes, streams, teachers, subjects and rooms.
- Enter lesson totals and availability restrictions.
- Run validation and correct missing or impossible allocations.
- Compare the generated alternatives using class and teacher summaries.
- Export a sample and ask the committee to check readability and accuracy.
For example, if two classes need the same laboratory in one period, check the room view rather than just their individual class schedules. If a teacher has too many lessons, review the allocation before asking the generator to try again. This test reveals whether a product supports your operational needs.
Pricing and M-Pesa access
Current Kenya School Timetable memberships are KSh 999 for 140 days or KSh 2,499 for one year. Both include Timetable, CoverDesk and all seven editable planning packs, with one shared expiry date. Register your school, sign in and review the membership details before approving the M-Pesa Express STK Push. Membership access activates after Safaricom confirms payment. No separate CoverDesk or planning-pack payment is needed.
Create your school account or log in to your workspace.
Frequently asked questions
Is one product best for every Kenyan school?
No. School size, curriculum structure, shared staff and room constraints differ. Test your own requirements and exported schedules before choosing.
Can I print separate teacher and class timetables?
Yes. Kenya School Timetable offers separate views and professional exports for classes, teachers, rooms and subjects, as well as summaries and wall posters.
Will software fix incorrect lesson allocations?
Validation can highlight problems, but the school must correct its source data and approve its lesson requirements. Overloaded staff or insufficient periods may require an allocation change.
Can I use Excel to prepare the data?
Yes. Prepare clean school data using the setup template and review the import results before generating.
How do I pay?
Sign in to your school account, select Term or Annual on the Membership & Downloads page and use M-Pesa Express. Check confirmation and account access after payment.
Related planning resources
School timetable templates · Timetable features · About Kenya School Timetable